From $450 | Includes 1 Wedding Day Personal Assistant

Your wedding day, your way. Let us handle the small details so you can focus on what matters most to you.

Already have your wedding day covered with a coordinator or setup team? Our Wedding Day Personal Assistant is the finishing touch — a dedicated personal support person who works exclusively alongside you, your partner and your bridal party on the day itself.

Who is this for?

The Wedding Day Personal Assistant is designed for couples who:

• Already have a professional coordinator or venue coordinator confirmed

• Already have their styling, setup and vendor team in place

• Simply want a dedicated personal support person for the bridal party and personal errands on the day

• Need someone focused entirely on them — not on vendors, timelines or venue logistics

What your Wedding Day Personal Assistant can help with:

• Bridal Party Support — Dedicated personal support for you and your bridal party throughout the day, including serving drinks, refreshments and helping with morning preparations

• Personal Errands — Picking up and delivering personal items, flowers or wedding day essentials to your venue or bridal suite

• Music Assistance — Managing music requests or personal playlists throughout the day as directed by you

• Personal Touches — Assisting with placing bonbonniere, place cards and small personal items as directed — not as a setup lead, but as support for the finishing touches you want personally overseen

• Task Management — Whatever is on your personal to-do list that falls outside the scope of your coordinator or setup team — we'll take care of it

What this service does not include:

• Managing your wedding run sheet or timeline — that's your coordinator's role

• Leading or managing any aspect of venue setup, styling or decoration — that's your setup team's role

• Directing, communicating with or briefing vendors or suppliers independently

• Acting as the main point of contact for your venue, guests or wedding party

• Anything outside of the agreed task list confirmed prior to the wedding day

Booking Requirements

1. You must already have a coordinator and/or setup team confirmed
This service works alongside your existing professional team — not in place of one. Before booking, please ensure your coordination and setup needs are already covered.

2. You must provide a detailed task list before booking is confirmed
Before we confirm your booking, you must provide us with a clear and specific to-do list outlining exactly what you need your assistant to help with on the day. Our team will review your list to confirm it falls within the scope of this service. If your list indicates tasks that fall outside a personal assistant role — such as coordination or setup — we'll discuss the best solution with you before confirming.

To submit your task list and check availability, email hello@theweddingproject.au before making any payment.

Available across: Brisbane & Surrounds, Gold Coast, Sunshine Coast, Byron Bay and Toowoomba

Package Options

• Half Day — 5 hours · $450

• Full Day — 8 hours · $650

Payment:

• 50% deposit due upon booking (Use code: MYWEDDINGDEPOSIT at checkout)

• Remaining 50% invoiced 30 days from your wedding

From $1,290 | Includes 1 Wedding Coordinator (From One Month Out)

You've planned your wedding—now let us take it from here.

Our On-the-Day Wedding Coordination package is perfect for couples who want to plan their own wedding but have a professional Wedding Coordinator step in one month before the big day to finalise the details, coordinate suppliers and ensure everything runs seamlessly.

From four weeks out, we become your main point of contact, giving you peace of mind so you can relax and enjoy the lead-up to your wedding.

The Wedding Timeline

4 Weeks Before Wedding

• First Virtual Session (60 Minutes): We'll review your completed TWP Wedding Checklist, which forms the foundation of your wedding runsheet and allows us to take over the coordination from one month out. We'll then refine your timeline, confirm logistics and answer any remaining questions.

• Communication: Unlimited email support to answer any queries and assist with adjustments

3 Weeks Before Wedding

• Second Virtual Session (60 Minutes): A final check of the timeline, vendor coordination, and ensuring every detail is set for the big day.

• Communication: Continued unlimited email support for any remaining queries or adjustments.

2 Weeks Before Wedding

• Vendor & Venue Confirmation: We’ll reach out to all your vendors and venue to confirm bump in times, contact details, and setup requirements. Any last-minute changes or updates will be handled.

• Final Adjustments: Make any final tweaks to your wedding runsheet, ensuring everything is in order.

• Communication: Continued unlimited email support.

1 Week Leading Up to the Wedding

• Vendor Coordination: Continued communication with vendors, as needed.

• Communication: Ensure all final adjustments are addressed via email. Continued unlimited email support.

Your Wedding Day

• Arrival (8 hours of in-person support): We’ll be on-site for 8 hours to coordinate and manage your wedding day. The timeline and tasks below are a guide only and can be tailored to suit your specific needs.

• 11:00am - 2:00pm | Vendor Bump-In for Ceremony & Reception:
  We’ll manage all aspects of vendor and venue setup to ensure every detail aligns perfectly with your vision.

  • Liaise with vendors as they arrive and supervise venue set-up including DJ booth, photobooth, decor set up for gift table, guest tables, bridal table, catering, and more.

  • Ensure guest tables and bridal table decor are set up according to your vision.

  • Ensure seating chart / seating arrangements / place cards / bonbonniere are correctly placed.

  • Ensure cake delivery and any other deliveries arrive and are set up correctly.

  • Ensure cake knife and microphone are ready to use.

  • If required, ensure open communication via SMS with your Maid of Honour (or equivalent) to provide an update on ceremony / reception set up.

• 2.00pm - 3.00pm | Ceremony Oversight:

  • Manage the ceremony timeline, liaise with the celebrant, musicians, and vendors, and ensure everything runs smoothly.

  • Coordinate the ceremony entrance for a seamless flow.

• 3.00pm - 4.00pm | Ceremony Pack Up (if applicable): Assist with transferring flowers and décor from the ceremony to the reception, if held on-site.

• 4.00pm - 5.00pm | Continue Vendor Bump-In for Reception:

  • Oversee any remaining vendor setup for the reception and check final touches.

  • Liaise with MC, DJ, photographer and videographer in the lead up to reception start time.

• 5.30pm- 6.30pm | Bridal Party Entrance: Coordinate with the bridal party, MC, DJ, photographer and videographer for a seamless entrance.

• 6.30pm - 7.00pm | Final Touches:

  • Check in with the wedding couple to ensure they’re happy and ready for the rest of the evening.

  • Address any last-minute needs and have a final conversation with the caterers, DJ, MC, and photographers/videographers.

  • Resolve any unexpected issues to keep the night running seamlessly.

• Wrap up coordination duties for the evening.

Pricing

From $1,290 (up to 150 guests).

• 150+ guests: $300 per additional 50 guests.

• Overtime: $85 per hour after the included 8 hours.

Payment Schedule

Before booking, please email hello@theweddingproject.au or book a complimentary consultation to confirm your wedding date is available.

• 50% deposit due upon booking (use code MYWEDDINGDEPOSIT at checkout).

• Final 50% payment due 30 days before your wedding.

From $1,090 | Includes 2 Event Set Up Assistants

You've planned every detail—now let us bring it all together.

Our Wedding & Event Setup Service provides a dedicated team to professionally set up your ceremony and/or reception before your guests arrive, ensuring every item is in place exactly as you've planned.

This is not a coordination service or styling service. It is a dedicated setup service for couples who have their own décor, items and vision ready to go — and simply need a professional team to bring your wedding styling and décor together on the day.

What's included in your setup:

Reception setup:

• Table centrepieces, table runners, bonbonniere placement

• Bridal table set up

• Candles, flowers, cutlery, glassware, plates

• Table runners, seating chart and place card setup

• Gift table — wishing well, candles, guest book and polaroid

• Cake table — knife, champagne glasses and plates

• Reception entrance styling

• Any other custom requests
  

Ceremony setup (optional add-on +$250):

• Simple arch setup

• Chair placement and aisle runner

• Flower and candle arrangements and pillars

• Registry table, microphone and speaker placement

• Ceremony pack down available (+$150)

• Any other custom requests

What Happens After You Book

Once your booking is confirmed and your deposit is paid, here's what to expect in the lead up to your wedding day:

• 3 Weeks Before Your Wedding — Submit your full wedding setup list to us — this should include every item that needs to be set up, where you'd like it placed, any specific instructions from your florist or stylist, and a clear outline of your venue layout. The more detail you can provide, the better. This gives our team time to review everything thoroughly before your planning session.

• 2 Weeks Before Your Wedding — We'll hold a 60-minute virtual planning session to go through your setup list together, confirm your bump in time, discuss any specific placement instructions and make sure our team has everything they need to execute your setup perfectly on the day. Any final questions or adjustments can be addressed here.

• On Your Wedding Day — Our team arrives at your venue at the agreed bump in time — ready to go with your full setup plan in hand. We execute everything as discussed, working efficiently to ensure your venue looks exactly as you envisioned before your guests arrive.

Please note: Your setup list must be submitted at least three weeks before your wedding date. Late submissions may affect our ability to prepare adequately for your day.

Pricing:

Available across Brisbane & Surrounds, Gold Coast, Sunshine Coast, Byron Bay, Toowoomba , Sydney and Melbourne from $1,090

Ready to get your custom quote?

Fill out our pricing calculator below and get your personalised wedding setup quote in under two minutes — no back and forth, no waiting. Just a clear, transparent price based on your guest count, location and setup requirements.