Wedding & Event Set Up
You've planned every detail. Let our events set up team bring it all to life.
Brisbane, Sunshine Coast, Gold Coast, Byron Bay, Toowoomba, Sydney & Melbourne
Wedding & Event Setup Service | From $1,090
You've planned the wedding — now let us set it up. Our Wedding & Event Setup Service sends a professional team to your venue before your guests arrive to bring your vision to life, exactly as you've planned it.
We don't make styling decisions. We simply take your setup instructions and execute them carefully and efficiently so everything is perfectly in place before the celebration begins.
We can help set up:
Gift table · Wishing well · Guest book · Candles · Flowers · Table centrepieces · Table runners · Place cards · Bonbonniere · Seating chart · Welcome sign · Reception entrance · Arch or arbour · Ceremony chairs · Aisle runner · Signing table · Plinths or pillars · Microphone and speaker · Any other décor you've supplied
Packages start from $1,090. Complete the pricing calculator below to get your personalised quote in under two minutes.
What happens after you book:
3 weeks out — Submit your full setup list, venue layout and any florist or stylist instructions
2 weeks out — We hold a 60-minute virtual planning session to confirm all details and your bump in time
On the day — Our team arrives, executes your setup plan and does a final walkthrough before signing off
Please note: Your setup list must be submitted at least three weeks before your wedding date. Late submissions may affect our ability to prepare adequately for your day.
How to Book
Get Your Custom Quote
Fill out our pricing calculator below — it takes less than two minutes. Tell us your guest count, location, setup requirements and bump in time and we'll generate your personalised quote on the spot.
STEP 1
We'll Confirm Your Date
Once you submit your enquiry, our team will review your details and get back to you within 24 hours to confirm whether your date is available. If you need anything outside our standard inclusions, we'll include a custom quote for that too.
STEP 2
Secure Your Booking
Once your date and details are confirmed, we'll send you a direct link to make your 50% deposit payment and lock in your booking. Use code MYWEDDINGDEPOSIT at checkout. The remaining 50% is invoiced 30 days before your wedding.
STEP 3
Once You’ve Booked
1. Submit your detailed setup instructions and venue layout.
2. Attend 60-min virtual session to finalise set up and bump-in time.
3. On the day, we arrive, execute your setup plan and complete a final walkthrough before signing off.
STEP 4
Wedding & Event Setup
Pricing Calculator
Build your custom quote · We confirm within 24 hours
What's Included
- Gift table — wishing well, candles, guest book, polaroid
- Cake table — knife, champagne glasses, plates
- Table centrepieces & bonbonniere placement
- Table runners, seating chart & place cards
- Reception entrance styling
Not Included
- Guest chair setup
- Trestle table arrangement
- Table cloths
- Backdrop or ceiling decorations
Need something outside these inclusions? Add details below and we'll include a custom quote.
Anything else to add about your bump in time?
💡 Check with your venue first. Bump in time is set by the venue's schedule — always confirm before selecting above.
Please describe what you need in the comments section at the bottom and we'll prepare a custom quote.
What's Included
- Simple arch setup
- Chair placement & aisle runner
- Flower & candle arrangements
- Pillars & registry table
- Microphone & speaker placement
Not Included
- Backdrop setup
- Ceiling decorations
Need something outside these inclusions? Add details below and we'll include a custom quote.
💡 Check with your venue how much ceremony bump in time you have. For complex setups or more than 3 hours, select Custom above.
Reception only — your estimate is updated in the summary below.
Enquiry Received!
Thank you — we'll be in touch within 24 hours to confirm your date and finalise your booking.
In the meantime, email us at hello@theweddingproject.au
Frequently Asked Questions
Wedding & Event Set Up Package
-
Our setup service covers everything you need to have your venue looking beautiful before your guests arrive. Reception setup includes your gift table, wishing well, candles, guest book, polaroid, cake table, centrepieces, bonbonniere placement, table runners, seating chart, place cards and reception entrance styling. Ceremony setup is available as an add-on (+$250) and includes arch setup, chair placement, aisle runner, flower and candle arrangements, pillars, registry table, microphone and speaker placement.
Use the wedding & event set up calculator to build a custom quote for any additional requirements! -
No — the Wedding & Event Setup Service is a dedicated setup role, not a coordination service. Our event assistants are there to set up your venue before your guests arrive. They work alongside your existing vendors — florist, catering team, venue staff — but are not the lead on the day, do not manage your run sheet and are not the main point of contact for your suppliers. If you need someone to lead and coordinate the entire day, our On The Day Wedding Coordination package is the right fit.
-
Every package includes 2 event assistants as standard. This is why our setup service is structured the way it is — a 3-4 hour setup for a standard wedding requires two people to complete everything properly. Additional hours beyond the package are charged at $85 per person per hour.
-
Bump in time is determined entirely by your venue's schedule and logistics — not by us. Before selecting your bump in time in the calculator, please check with your venue how much time they allow for setup. This directly affects the pricing and the number of assistants we assign.
-
Yes — ceremony setup is available as an add-on for +$250. It includes simple arch setup, chair placement, aisle runner, flower and candle arrangements, pillars, registry table and microphone/speaker placement. Ceremony pack down is also available for an additional +$150. Please note: ceremony setup is only available as an add-on to our reception setup package and cannot be booked as a standalone service.
-
Payments can be made directly through our website. Before making payment, please check your date is available by emailing hello@theweddingproject.au or submitting an enquiry using the calculator form above. Once confirmed, a 50% deposit secures your date — use code MYWEDDINGDEPOSIT at checkout. The remaining 50% is invoiced 30 days before your wedding.
-
Absolutely. If you need something outside our standard inclusions — such as a backdrop setup, ceiling decorations, trestle table arrangement or anything else — please use the wedding and event set up calculator form and we'll send through a custom quote based on your specific requirements.
Testimonials
