Your wedding day, your way. Let us handle the small details so you can focus on what matters most to you. Our Wedding Day Assistant is dedicated to fulfilling your preferences, whether it’s arranging menus and wedding favors, setting up crockery, candles, and table runners, assisting with deliveries, or helping with morning preparations. You decide, and we make it happen seamlessly.

Some ideas on how to utilise your Wedding Day Assistant:

1. Item Delivery: Pick up & Delivery Wedding items to your venue.

2. Meticulous Setup: Placement of place cards, napkins, crockery, and welcome signage, according to your vision.

3. Bridal Party Assistance: Acting as a right-hand support to your bridal party, ensuring seamless service with drinks, refreshments, and any other needs throughout the day.

4. Flexible Duties: Share your list of tasks with us, and we’ll make sure everything is taken care of!

Package Options:

Choose between half-day (5 hours) or full-day (8 hours) support based on your needs.

1. Half Day: 5 hours of assistance - $350

2. Full Day: 8 hours of assistance - $500

Payment:

• 50% deposit due upon booking (Use code: MYWEDDINGDEPOSIT at checkout)

• 50% invoiced 30 days from your wedding

Day Of Coordination

from $880.00

We're here to ensure your big day runs smoothly starting 4 weeks out, so you can be completely present and carefree on your big day!

Our Day Of Coordination is a low-cost, affordable option for couple who would prefer to plan their own celebration but need a qualified Wedding Coordinator in the lead up and on the day to coordinate, manage & troubleshoot.

This is a great budget-friendly option for the DIY host, who’s already done the heavy lifting and just needs an expert to bring it across the finish line.

The Wedding Timeline

4 Weeks Before Wedding

• First Virtual Session (60 Minutes): We’ll review and refine your wedding runsheet, fine-tuning the timeline and addressing any last-minute questions or concerns.

• Communication: Unlimited email support to answer any queries and assist with adjustments

3 Weeks Before Wedding

• Second Virtual Session (60 Minutes): A final check of the timeline, vendor coordination, and ensuring every detail is set for the big day.

• Communication: Continued unlimited email support for any remaining queries or adjustments.

2 Weeks Before Wedding

• Vendor & Venue Confirmation: We’ll reach out to all your vendors and venue to confirm timings, details, and setup requirements. Any last-minute changes or updates will be handled.

• Final Adjustments: Make any final tweaks to your wedding plan, ensuring everything is in order.

• Communication: Continued unlimited email support.

1 Week Leading Up to the Wedding

• Vendor Coordination: Liaise with suppliers to confirm inventory and bump-in/out schedules.

• Logistics Finalisation: Confirm decor setup and ceremony details with the venue/vendors.

• Communication: Ensure all final adjustments are addressed via email.

Your Wedding Day

• Arrival (5 or 8 hours of in-person support): Choose the time frame for on-site coordination and management (half day or full day). We’ll be there to coordinate every step of your day.

  • Ceremony Oversight: We’ll manage the ceremony timeline, liaise with the celebrant, musicians, and vendors, and ensure everything is timed perfectly. We’ll also coordinate the bridal party entrance to create a seamless flow.

  • Ceremony Pack Up (if applicable): Assist with any necessary pack-up of the ceremony if held on-site.

  • Décor Setup: Supervise the setup of seating, place cards, and decor elements.

  • Vendor Communication: Ensure the caterers and other vendors are informed of the timeline.

  • Bridal Party Entrance: Coordinate with the bridal party, MC, and DJ for a seamless entrance.

  • Cake Knife & Microphone: Ensure the cake knife is ready and the microphone is set up for speeches.

  • Ongoing Troubleshooting: Handle any unexpected issues to ensure everything runs smoothly.
    
    

Pricing:

• Base Package: Includes up to 150 guests, with a choice of 5 or 8 hours of on-site coordination.

• For Weddings with Over 150 Guests: $300 per additional 50 guests.

Payment Schedule:

Before booking, please email hello@theweddingproject.au or book a free consultation to confirm your date availability.

• 50% Deposit: Due upon booking (Use code: MYWEDDINGDEPOSIT at checkout).

• 50% Final Payment: Invoiced 30 days before the wedding.
  

Overtime

• from $85 p/h

Floor Plan Design

• from $150