We're here to ensure your big day runs smoothly starting 4 weeks out, so you can be completely present and carefree on your big day!
Our Day Of Coordination is a low-cost, affordable option for couple who would prefer to plan their own celebration but need a qualified Wedding Coordinator in the lead up and on the day to coordinate, manage & troubleshoot.
This is a great budget-friendly option for the DIY host, who’s already done the heavy lifting and just needs an expert to bring it across the finish line.
First Virtual Session (60 Minutes): We’ll review and refine your wedding runsheet, fine-tuning the timeline and addressing any last-minute questions or concerns.
Communication: Unlimited email support to answer any queries and assist with adjustments
Second Virtual Session (60 Minutes): A final check of the timeline, vendor coordination, and ensuring every detail is set for the big day.
Communication: Continued unlimited email support for any remaining queries or adjustments.
Vendor & Venue Confirmation: We’ll reach out to all your vendors and venue to confirm bump in times, contact details, and setup requirements. Any last-minute changes or updates will be handled.
Final Adjustments: Make any final tweaks to your wedding runsheet, ensuring everything is in order.
Communication: Continued unlimited email support.
Vendor Coordination: Continued communication with vendors, as needed.
Communication: Ensure all final adjustments are addressed via email. Continued unlimited email support.
Arrival (8 hours of in-person support): We’ll be on-site for 8 hours to coordinate and manage your wedding day. The timeline and tasks below are a guide only and can be tailored to suit your specific needs.
11:00am - 2:00pm | Vendor Bump-In for Ceremony & Reception:
We’ll manage all aspects of vendor and venue setup to ensure every detail aligns perfectly with your vision.
Liaise with vendors as they arrive and supervise venue set-up including DJ booth, photobooth, decor set up for gift table, guest tables, bridal table, catering, and more.
Ensure guest tables and bridal table decor are set up according to your vision.
Ensure seating chart / seating arrangements / place cards / bonbonniere are correctly placed.
Ensure cake delivery and any other deliveries arrive and are set up correctly.
Ensure cake knife and microphone are ready to use.
If required, ensure open communication via SMS with your Maid of Honour (or equivalent) to provide an update on ceremony / reception set up.
2.00pm - 3.00pm | Ceremony Oversight:
Manage the ceremony timeline, liaise with the celebrant, musicians, and vendors, and ensure everything runs smoothly.
Coordinate the ceremony entrance for a seamless flow.
3.00pm - 4.00pm | Ceremony Pack Up (if applicable): Assist with transferring flowers and décor from the ceremony to the reception, if held on-site.
4.00pm - 5.00pm | Continue Vendor Bump-In for Reception:
Oversee any remaining vendor setup for the reception and check final touches.
Liaise with MC, DJ, photographer and videographer in the lead up to reception start time.
5.30pm- 6.30pm | Bridal Party Entrance: Coordinate with the bridal party, MC, DJ, photographer and videographer for a seamless entrance.
6.30pm - 7.00pm | Final Touches:
Check in with the wedding couple to ensure they’re happy and ready for the rest of the evening.
Address any last-minute needs and have a final conversation with the caterers, DJ, MC, and photographers/videographers.
Resolve any unexpected issues to keep the night running seamlessly.
Wrap up coordination duties for the evening.
Pricing:
Base Package ($1,090): Includes up to 150 guests.
For 150+ Guests: An additional $300 for every 50 guests over 150.
Overtime: Services exceeding 8 hours on the wedding day incur an overtime fee of $85 per hour.
Payment Schedule:
Before booking, please email hello@theweddingproject.au or book a free consultation to confirm your date availability.
50% Deposit: Due upon booking (Use code: MYWEDDINGDEPOSIT at checkout).
50% Final Payment: Invoiced 30 days before the wedding.
We're here to ensure your big day runs smoothly starting 4 weeks out, so you can be completely present and carefree on your big day!
Our Day Of Coordination is a low-cost, affordable option for couple who would prefer to plan their own celebration but need a qualified Wedding Coordinator in the lead up and on the day to coordinate, manage & troubleshoot.
This is a great budget-friendly option for the DIY host, who’s already done the heavy lifting and just needs an expert to bring it across the finish line.
First Virtual Session (60 Minutes): We’ll review and refine your wedding runsheet, fine-tuning the timeline and addressing any last-minute questions or concerns.
Communication: Unlimited email support to answer any queries and assist with adjustments
Second Virtual Session (60 Minutes): A final check of the timeline, vendor coordination, and ensuring every detail is set for the big day.
Communication: Continued unlimited email support for any remaining queries or adjustments.
Vendor & Venue Confirmation: We’ll reach out to all your vendors and venue to confirm bump in times, contact details, and setup requirements. Any last-minute changes or updates will be handled.
Final Adjustments: Make any final tweaks to your wedding runsheet, ensuring everything is in order.
Communication: Continued unlimited email support.
Vendor Coordination: Continued communication with vendors, as needed.
Communication: Ensure all final adjustments are addressed via email. Continued unlimited email support.
Arrival (8 hours of in-person support): We’ll be on-site for 8 hours to coordinate and manage your wedding day. The timeline and tasks below are a guide only and can be tailored to suit your specific needs.
11:00am - 2:00pm | Vendor Bump-In for Ceremony & Reception:
We’ll manage all aspects of vendor and venue setup to ensure every detail aligns perfectly with your vision.
Liaise with vendors as they arrive and supervise venue set-up including DJ booth, photobooth, decor set up for gift table, guest tables, bridal table, catering, and more.
Ensure guest tables and bridal table decor are set up according to your vision.
Ensure seating chart / seating arrangements / place cards / bonbonniere are correctly placed.
Ensure cake delivery and any other deliveries arrive and are set up correctly.
Ensure cake knife and microphone are ready to use.
If required, ensure open communication via SMS with your Maid of Honour (or equivalent) to provide an update on ceremony / reception set up.
2.00pm - 3.00pm | Ceremony Oversight:
Manage the ceremony timeline, liaise with the celebrant, musicians, and vendors, and ensure everything runs smoothly.
Coordinate the ceremony entrance for a seamless flow.
3.00pm - 4.00pm | Ceremony Pack Up (if applicable): Assist with transferring flowers and décor from the ceremony to the reception, if held on-site.
4.00pm - 5.00pm | Continue Vendor Bump-In for Reception:
Oversee any remaining vendor setup for the reception and check final touches.
Liaise with MC, DJ, photographer and videographer in the lead up to reception start time.
5.30pm- 6.30pm | Bridal Party Entrance: Coordinate with the bridal party, MC, DJ, photographer and videographer for a seamless entrance.
6.30pm - 7.00pm | Final Touches:
Check in with the wedding couple to ensure they’re happy and ready for the rest of the evening.
Address any last-minute needs and have a final conversation with the caterers, DJ, MC, and photographers/videographers.
Resolve any unexpected issues to keep the night running seamlessly.
Wrap up coordination duties for the evening.
Pricing:
Base Package ($1,090): Includes up to 150 guests.
For 150+ Guests: An additional $300 for every 50 guests over 150.
Overtime: Services exceeding 8 hours on the wedding day incur an overtime fee of $85 per hour.
Payment Schedule:
Before booking, please email hello@theweddingproject.au or book a free consultation to confirm your date availability.
50% Deposit: Due upon booking (Use code: MYWEDDINGDEPOSIT at checkout).
50% Final Payment: Invoiced 30 days before the wedding.
