Melbourne
Signature
Package

We're here to ensure your big day runs smoothly starting 4 weeks out, so you can be completely present and carefree on your big day!

Our Day Of Coordination is a low-cost, affordable option for couple who would prefer to plan their own celebration but need a qualified Wedding Coordinator in the lead up and on the day to coordinate, manage & troubleshoot.

This is a great budget-friendly option for the DIY host, who’s already done the heavy lifting and just needs an expert to bring it across the finish line.

The Wedding Timeline

4 Weeks Before Wedding

• First Virtual Session (60 Minutes): We’ll review and refine your wedding runsheet, fine-tuning the timeline and addressing any last-minute questions or concerns.

• Communication: Unlimited email support to answer any queries and assist with adjustments

3 Weeks Before Wedding

• Second Virtual Session (60 Minutes): A final check of the timeline, vendor coordination, and ensuring every detail is set for the big day.

• Communication: Continued unlimited email support for any remaining queries or adjustments.

2 Weeks Before Wedding

• Vendor & Venue Confirmation: We’ll reach out to all your vendors and venue to confirm bump in times, contact details, and setup requirements. Any last-minute changes or updates will be handled.

• Final Adjustments: Make any final tweaks to your wedding runsheet, ensuring everything is in order.

• Communication: Continued unlimited email support.

1 Week Leading Up to the Wedding

• Vendor Coordination: Continued communication with vendors, as needed.

• Communication: Ensure all final adjustments are addressed via email. Continued unlimited email support.

Your Wedding Day

• Arrival (8 hours of in-person support): We’ll be on-site for 8 hours to coordinate and manage your wedding day. The timeline and tasks below are a guide only and can be tailored to suit your specific needs.

  • 11:00am - 2:00pm | Vendor Bump-In for Ceremony & Reception:
    We’ll manage all aspects of vendor and venue setup to ensure every detail aligns perfectly with your vision.

    • Liaise with vendors as they arrive and supervise venue set-up including DJ booth, photobooth, decor set up for gift table, guest tables, bridal table, catering, and more.

    • Ensure guest tables and bridal table decor are set up according to your vision.

    • Ensure seating chart / seating arrangements / place cards / bonbonniere are correctly placed.

    • Ensure cake delivery and any other deliveries arrive and are set up correctly.

    • Ensure cake knife and microphone are ready to use.

    • If required, ensure open communication via SMS with your Maid of Honour (or equivalent) to provide an update on ceremony / reception set up.

  • 2.00pm - 3.00pm | Ceremony Oversight:

    • Manage the ceremony timeline, liaise with the celebrant, musicians, and vendors, and ensure everything runs smoothly.

    • Coordinate the ceremony entrance for a seamless flow.

  • 3.00pm - 4.00pm | Ceremony Pack Up (if applicable): Assist with transferring flowers and décor from the ceremony to the reception, if held on-site.

  • 4.00pm - 5.00pm | Continue Vendor Bump-In for Reception:

    • Oversee any remaining vendor setup for the reception and check final touches.

    • Liaise with MC, DJ, photographer and videographer in the lead up to reception start time.

  • 5.30pm- 6.30pm | Bridal Party Entrance: Coordinate with the bridal party, MC, DJ, photographer and videographer for a seamless entrance.

  • 6.30pm - 7.00pm | Final Touches:

    • Check in with the wedding couple to ensure they’re happy and ready for the rest of the evening.

    • Address any last-minute needs and have a final conversation with the caterers, DJ, MC, and photographers/videographers.

    • Resolve any unexpected issues to keep the night running seamlessly.

  • Wrap up coordination duties for the evening.
    
    

    Pricing:

    • Base Package ($1,490): Includes up to 150 guests.

    • For 150+ Guests: An additional $300 for every 50 guests over 150.

    • Overtime: Services exceeding 8 hours on the wedding day incur an overtime fee of $85 per hour.

    Payment Schedule:

    Before booking, please email hello@theweddingproject.au or book a free consultation to confirm your date availability.

    • 50% Deposit: Due upon booking (Use code: MYWEDDINGDEPOSIT at checkout).

    • 50% Final Payment: Invoiced 30 days before the wedding.
      

Overtime

• from $85 p/h