Melbourne
Signature
Package

If you've done all the planning but don't have someone to bring it all together on the day — then yes, absolutely!

It's hard to truly appreciate just how many moving parts there are until you're standing in the middle of it all. You've spent months planning every detail, and you absolutely deserve to enjoy every single moment of it.

But here's the thing — someone still needs to be across everything on the day. Without a coordinator, that job quietly lands on you, a family member, a bridesmaid or a friend. And suddenly the people who are supposed to be celebrating with you are working your wedding instead.

That's where we come in. From four weeks out we step in, review everything you've put together, chat with your vendors, build your personalised run sheet and tie up every last detail. Then on the day we become the go-to person for everyone — your venue, celebrant, florist, photographer, DJ, MC and catering team — so you don’t have to be.

Here's just some of what we take care of on your behalf:

• Venue setup and oversee styling

• Supplier bump-in and logistics

• Ceremony timing and flow

• Bridal party coordination

• Reception timeline management (MC, DJ, catering and timing)

• Guest guidance and direction

• Problem-solving and last-minute changes

So, if you want to spend your wedding laughing, crying happy tears and dancing the night away rather than answering questions and watching the clock — then yes, an on the day coordinator is absolutely worth it.

No — you don't need to have everything locked in before you book. We take bookings from up to a year out right through to two months before your wedding date, so you can secure your coordinator early. The key is that all your planning is wrapped up at least six weeks before your wedding so we have time to work through the final details together. We'll provide you with a wedding checklist to guide you through all the questions you need to answer for your on the day coordination, so nothing gets missed. From there we'll review your run sheet, identify any gaps, and confirm final bump-in and bump-out times with all your vendors and suppliers in a planning session together. Then on the day we execute everything so you can be completely stress-free from six weeks out right through to the last dance. This is the perfect package for couples who have planned their wedding but want a professional to pull it all together at the end and run the day seamlessly.

From four weeks out, we become the main point of contact for all your vendors on the day — so your florist, photographer, caterer and celebrant call us, not you. You get to focus on enjoying every moment in the lead up and on the day of your wedding.

All of our pricing is listed clearly on our website — what you see is exactly what you pay. No hidden costs, no surprise fees, no awkward conversations. Just straightforward, transparent pricing so you know exactly what you're getting from the start.

Simply choose the package that suits you, check that your date is available by emailing us at hello@theweddingproject.au or submitting an enquiry using the form below, and then head to our website to secure your date with a deposit.

Each package includes everything listed in the inclusions — and if you'd like to add extra hours or additional consultations, those are available as add-ons at checkout too.

If you have any questions about what's included or want to chat through which package is right for you, we're always happy to help — just reach out!

Yes we do! We understand that sometimes plans change or you realise closer to the date that you'd love a little extra support — and we're here for it.

While we recommend booking as early as possible to secure your coordinator (our dates do fill up quickly, especially during peak season from October to March), we do our best to accommodate last minute bookings where we can.

The best thing to do is reach out to us directly at hello@theweddingproject.au and we'll let you know availability in your area as soon as possible. The sooner you get in touch, the better — but don't be afraid to ask even if your date is just around the corner!

Payments can be made directly through our website — simply choose the package that suits you and follow the prompts to book!

Before making a payment, please check that your date is available with us first. You can do this by emailing us at hello@theweddingproject.au or submitting an enquiry using the form below.

Once your date is confirmed, a deposit is required to secure it, with the remaining balance due 30 days before your wedding. Use code MYWEDDINGDEPOSIT at checkout for your deposit payment.