Your wedding day, your way. Let us handle the small details so you can focus on what matters most to you. Our Wedding Day Personal Assistant is dedicated to fulfilling your preferences, whether it’s arranging menus and wedding favors, setting up crockery, candles, and table runners, assisting with deliveries, or helping with morning preparations. You decide, and we make it happen seamlessly.

Please note, this is not a on the day Wedding Coordination service, but rather a support service for handling straightforward tasks as per your instructions.

Some ideas on how to utilise your Wedding Day Personal Assistant:

• Item Delivery: Pick up and deliver wedding items to your venue.

• Simple Setup: Assist with placing place cards, napkins, crockery, candles, table runners, and welcome signage based on your vision.

• Bridal Party Support: Provide assistance to the bridal party, such as serving drinks, refreshments, or helping with minor needs throughout the day.

• Task Management: Share your to-do list, and we’ll handle the small details for you!

Package Options:
Choose the level of support you need:

• Half Day: 5 hours of assistance – $450

• Full Day: 8 hours of assistance – $650

Payment:

• 50% deposit due upon booking (Use code: MYWEDDINGDEPOSIT at checkout)

• Remaining 50% invoiced 30 days from your wedding

We're here to ensure your big day runs smoothly starting 4 weeks out, so you can be completely present and carefree on your big day!

Our Day Of Coordination is a low-cost, affordable option for couple who would prefer to plan their own celebration but need a qualified Wedding Coordinator in the lead up and on the day to coordinate, manage & troubleshoot.

This is a great budget-friendly option for the DIY host, who’s already done the heavy lifting and just needs an expert to bring it across the finish line.

The Wedding Timeline

4 Weeks Before Wedding

• First Virtual Session (60 Minutes): We’ll review and refine your wedding runsheet, fine-tuning the timeline and addressing any last-minute questions or concerns.

• Communication: Unlimited email support to answer any queries and assist with adjustments

3 Weeks Before Wedding

• Second Virtual Session (60 Minutes): A final check of the timeline, vendor coordination, and ensuring every detail is set for the big day.

• Communication: Continued unlimited email support for any remaining queries or adjustments.

2 Weeks Before Wedding

• Vendor & Venue Confirmation: We’ll reach out to all your vendors and venue to confirm bump in times, contact details, and setup requirements. Any last-minute changes or updates will be handled.

• Final Adjustments: Make any final tweaks to your wedding runsheet, ensuring everything is in order.

• Communication: Continued unlimited email support.

1 Week Leading Up to the Wedding

• Vendor Coordination: Continued communication with vendors, as needed.

• Communication: Ensure all final adjustments are addressed via email. Continued unlimited email support.

Your Wedding Day

• Arrival (8 hours of in-person support): We’ll be on-site for 8 hours to coordinate and manage your wedding day. The timeline and tasks below are a guide only and can be tailored to suit your specific needs.

  • 11:00am - 2:00pm | Vendor Bump-In for Ceremony & Reception:
    We’ll manage all aspects of vendor and venue setup to ensure every detail aligns perfectly with your vision.

    • Liaise with vendors as they arrive and supervise venue set-up including DJ booth, photobooth, decor set up for gift table, guest tables, bridal table, catering, and more.

    • Ensure guest tables and bridal table decor are set up according to your vision.

    • Ensure seating chart / seating arrangements / place cards / bonbonniere are correctly placed.

    • Ensure cake delivery and any other deliveries arrive and are set up correctly.

    • Ensure cake knife and microphone are ready to use.

    • If required, ensure open communication via SMS with your Maid of Honour (or equivalent) to provide an update on ceremony / reception set up.

  • 2.00pm - 3.00pm | Ceremony Oversight:

    • Manage the ceremony timeline, liaise with the celebrant, musicians, and vendors, and ensure everything runs smoothly.

    • Coordinate the ceremony entrance for a seamless flow.

  • 3.00pm - 4.00pm | Ceremony Pack Up (if applicable): Assist with transferring flowers and décor from the ceremony to the reception, if held on-site.

  • 4.00pm - 5.00pm | Continue Vendor Bump-In for Reception:

    • Oversee any remaining vendor setup for the reception and check final touches.

    • Liaise with MC, DJ, photographer and videographer in the lead up to reception start time.

  • 5.30pm- 6.30pm | Bridal Party Entrance: Coordinate with the bridal party, MC, DJ, photographer and videographer for a seamless entrance.

  • 6.30pm - 7.00pm | Final Touches:

    • Check in with the wedding couple to ensure they’re happy and ready for the rest of the evening.

    • Address any last-minute needs and have a final conversation with the caterers, DJ, MC, and photographers/videographers.

    • Resolve any unexpected issues to keep the night running seamlessly.

  • Wrap up coordination duties for the evening.
    
    

    Pricing:

    • Base Package ($1,090): Includes up to 150 guests.

    • For 150+ Guests: An additional $300 for every 50 guests over 150.

    • Overtime: Services exceeding 8 hours on the wedding day incur an overtime fee of $85 per hour.

    Payment Schedule:

    Before booking, please email hello@theweddingproject.au or book a free consultation to confirm your date availability.

    • 50% Deposit: Due upon booking (Use code: MYWEDDINGDEPOSIT at checkout).

    • 50% Final Payment: Invoiced 30 days before the wedding.
      

Overtime

• from $85 p/h

Floor Plan Design

• from $150